While on-site IT infrastructure has been standard for a while for medium to large enterprises, document storage and migration of IT resources on the cloud is quickly taking over. Cloud storage is getting quite popular among small businesses and startups due to low-cost and higher benefits over on-site storage.
There will always be some pros and cons to each, but choosing the correct option for your business is essential. Here we discuss some considerations that you should make before you choose.
It sounds costly when you take cloud services from around the world. However, in reality, cloud-based document management is far less expensive than on-site storage. A computer and fast internet connection is all needed when you use the cloud as your document storage.
Consider it this way, would you opt for maintaining and housing servers and cooling systems for your data which obviously would cost you much money or get virtually infinite storage space without housing any servers? If you share servers at different geographical locations, the cost is reduced significantly.
Scalability is one of the most significant advantages of using cloud-based storage. You can easily upgrade & downgrade the resources such as storage, bandwidth and much more with just a simple phone call.
For example, if you take on a short-term project that requires a large amount of storage space, it would be easy on a cloud by just informing the service provider. When the project is completed, the storage can be scaled down to normal. In contrast with onsite, you need to buy expensive servers at first and would gather dust after completion of the project.
Large enterprises often depend on on-site storage since their database is massive (in TBs) and business-critical data is stored. Owners of larger businesses do not believe in the cloud when it comes to security and storing confidential business data. It is fair enough since they need a ready and high level of document control.
However, companies with such stringent document storage specifications are less in number. For most small and medium scale businesses, cloud storage is more convenient as it provides virtually infinite storage space.
Access Anywhere, Anytime
Cloud storage facilitates access to documents without being present at the business workspace. The document search and retrieval process can be done from anywhere, anytime due to 24/7 cloud availability. You can even use a smartphone or laptop to access the cloud from your home.
If you’re on vacation and need to complete an urgent assignment, you can log in to the cloud from your laptop and do your work from wherever you are. All you need is a device like a smartphone or a computer and fast internet connection.
With on-site IT infrastructure, there are restrictions with working from home or accessing the system from remote devices. Cloud eliminates these drawbacks of on-site storage.
Numerous misconceptions exist when it comes to the security of data on the cloud. It’s been a long going debate regarding the compliance of security for various types of cloud.
Since its evolution, Cloud services have been around for a while now. With the increase in various cloud-based services, security is one of the major components that has seen enormous development and made it secure than it ever was.
Cloud service providers follow strict security compliance to protect their client’s sensitive business data. The data centers that store such data work under multi-layered security protocols for resisting breaches.
Docupile is one such cloud-based document storage system that provides optimal security to your critical business data. We provide cloud storage solutions to small, medium and large-sized businesses. With more than 500 satisfied users, we have stored more than 5 million documents securely on Docupile.